Strategic Planning
Automation with Intention
Systems that actually make sense!
What If Your Business Actually Ran Like a Business Instead of...
Getting stuck in day-to-day tasks instead of focusing on strategic growth
Reinventing workflows every time your team changes
Storing SOPs in mystery Google Docs no one can find (or someone’s head)
Worrying your business would crumble without you
What If Your Business Could Run Without You?
Imagine stepping away while your systems (and your team) keep moving along.
At Kay’s Virtual Solutions, we skip the fluff and get straight to building businesses that run like clockwork.
We build high-functioning businesses from the inside out with:
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strategic business planning,
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smart automation, and
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streamlined, organized, and scalable systems
As your business efficiency consultant, I help you get out of the trenches and into your zone of genius, so when you step away (for some much deserved time-off!), you can rest assured knowing your business will run smoothly while you're gone.
Three Ways We Help You Work Less and Win More
No bandaids. No guesswork. Just real solutions that scale as you do.
AI Agent & Chatbot Builds
Finally, A Team Member Who Works 24/7 and Never Needs Coffee
Think less admin, more autopilot.
I create custom AI agents that take the boring, repetitive stuff off your plate—so your human team can focus on the juicy, high-impact work.
✔️ Inbox? Handled.
✔️ Onboarding? Automated.
✔️ Content repurposing? Done while you sleep.
These aren’t generic bots. They’re built to think like you, move like you, and grow with your business.
Your Business Efficiency Strategic Partner
Structure for Your Vision. Strategy for Your Growth.
You have big ideas and even bigger goals. But strategy & execution? That’s the heavy part. That’s where I step in—not just as an operations expert, but as your strategic business partner.
✔️ A high-level view of your operations, from goals to day-to-day
✔️ AI-enhanced workflows to get you working smarter, not harder
✔️ Clarity and consistency behind the scenes
As your business efficiency consultant, I help turn ideas into action without losing the heart of your brand.
ClickUp Build & Optimization
Project Management Systems, Done Right — Powered by ClickUp
We turn ClickUp into the heartbeat of your business.
Not just a task list, but a living, breathing system that keeps your team humming and your priorities clear. Why ClickUp? Because it flexes, scales, and simplifies.
✔️ Task workflows that mirror how you actually work
✔️ Custom dashboards for real-time visibility
✔️ Automations that eliminate repetitive tasks
✔️ A workspace that makes work feel lighter
So instead of chasing deadlines, you’re driving strategy.
What to expect working with me as your Business Efficiency Consultant
Proposal
After you inquire about my service, I'll send you a custom proposal with my portfolio attached.
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Say Goodbye to Duct Tape and Hello to Sweet Relief
Feel fully supported by a business efficiency consultant so that you never have to guess your next move.
Have a streamlined, scalable backend so that you can lead your business with clarity, not chaos.
Replace duct-taped processes with intention workflows so that your team can move faster, smoother, and with less friction.
Automate the right tasks the smart way so that you never sacrifice the human touch in your brand or team.
Get an AI assistant (or two) that actually works so that your business runs 24/7, even when you're off the clock.
Meet Your Business Efficiency Partner
Hey, I’m Kayla—founder of Kay’s Virtual Solutions and your behind-the-scenes systems whisperer.
After three years in the legal world, where structure and precision were a must, I saw how that same mindset could transform small businesses too. So in 2020, I launched KVS to help leaders like you stop juggling and start leading with systems that truly support your vision.
As your business efficiency consultant, I build systems that align with your goals, adapt as you grow, and take the pressure off your day-to-day.
So you can expect:
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Custom systems designed around your workflow
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Thoughtful strategy with depth and zero filler
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Scalable solutions that grow as you do
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Ongoing support so nothing slips through the cracks
If you’re tired of holding everything together yourself, I’m here to help make things work better and smarter.
She brings not only her brilliant mind but also a sense of calm and peace to my work life. Thanks to her, I have achieved a much better work-life balance.
I am incredibly grateful to have Kayla Harris on my team. She started as my virtual assistant, and it quickly became clear that she is much more than that. Kayla’s attention to detail, timeliness, and ability to execute tasks without needing micromanagement have been invaluable.
Kayla consistently goes above and beyond in everything she does. She is kind, understanding, and strategic in her approach, always looking for ways to help scale and grow my business. Her expertise in social media has been an amazing bonus, and I couldn’t ask for a better operations manager. Having her on my team has been a game-changer.
Sandy Lewis, CEO of Colliance
Industries I've work with
Have a Question?
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